family generations on the ranch

Ready to transition the ranch? Slow and steady wins the race

Too few family businesses survive into the second and third generations of ownership.

By Phillip M. Perry

In the best of worlds, a family business would thrive for many generations, providing inspiration and revenue for decades to come. Reality, alas, is usually more somber.

“Only 30% of family businesses survive into a second generation, and only 17% into a third,” says Kathy Overbeke, principal of GPS: Generation Planning Strategies, Beachwood, Ohio.

While those statistics apply to family-owned business in general, ranchers are not immune to the trend. Why? Too often, the emotions of family members conflict with the demands of the bottom line.

“Family businesses are made up of two complex, overlapping systems,” says Overbeke. “One is family and the other is business. The overriding factor that determines success or failure of a family business is management of that space where the family and the business systems overlap,” she says.

Failure to manage family business conflicts can lead to disaster. Consider, for example, the damage that results when siblings compete for who will manage the operation.

Aware of the emotional time bombs linked to any decision on succession, the parents often opt to ignore the issue, leaving the children wondering and confused.

Communication is key

Such conflicts are typically left to simmer on the back burner because of the common fear that a business-like negotiation will damage family relationships.

“In a family business, inadequate communication is problem one, two and three — all the way to infinity,” says Paul Karofsky, founder of Transition Consulting Group, Palm Beach Gardens, Fla. “Too often, family members fail to talk with one another to understand differing perspectives, desires and concerns.”

When conversations do take place, they are coded in words that cover up personal issues, or are interpreted in unintended ways.

“Most failures of understanding in a family business do not arise from bad faith or self-absorption,” says Aron Pervin, managing director of Toronto-based Pervin Family Business Advisors.

“They are typically due to defense reactions that cloud people’s understanding,” he says. “Often what is said is not what is heard, because the message hurts.” Letting conflicts fester puts the business in danger. “Emotions quickly end up driving critical business decisions,” he adds.

“The enterprise becomes riddled with controlling and enabling behaviors, craziness about who’s best and who’s smarter, and maladaptive communications systems,” he says. “People typically end up with perceptions of injustice, and that leads to a passive-aggressive culture that undermines everything.”

Share your vision

Family businesses can obviate all of the above by establishing a common business vision, says Overbeke.

“There needs to be a shared understanding of the purpose of the business beyond just making money. People who possess a shared vision will be willing to make the necessary trade-offs.”

Overbeke offers one example of a shared vision: “We want the business to support the family for several generations.” Those who accept that overriding goal must then ask what everyone needs to give up to achieve it.

Reaching a common shared vision begins with personal self-assessments. “Each family member should be asked to develop a personal vision,” says Overbeke. “What do they want from the family business, and what does the business mean to them?”

Once individuals understand themselves, they can come together as a group and figure out where they have a shared vision of purpose and future for the family business. Then they have a framework for making decisions.

Enter stakeholders

While family members are central to any succession discussion and planning, the fact is, however, that no family business exists untethered to third parties.

“Consideration has to be given to not just family members, but all stakeholders,” says Karofsky. “That means in-laws, bankers, suppliers, and the cadre of nonfamily employees who are impacted by any business decision.”

Bankers, for their part, will be looking for attractive partners. “The relationship with Dad may well have made possible a vital business note or line of credit,” says Karofsky. “If the banker is not enamored of the succeeding generation, the loan might be pulled, and that might be the end of the business.”

Clearly a family business exists as part of a fabric that includes third parties beyond the bloodline. Those parties need to be brought into the decision-making about the future of the business. And they need to accept the validity of the new people assigned to ownership and management positions.

Transition, not succession

What if the next generation lacks the desire or skills required to take the family business reins? In such cases, it may be wiser to hire nonfamily individuals for top management positions, while the younger generation retains ownership. “The wisest arrangement may be to keep the business in the family and have outsiders run it,” says Pervin.

While taking on nonfamily management may be emotionally challenging for the family, it is one more example of the benefits to be gained from skillful management of the interface between the enterprise’s family and business systems.

Even here, adds Pervin, family members must have ownership skills. “That means people who can make decisions — who understand planning, strategy, finance, organization and risk management.”

In brief, Pervin suggests suspending the view of the business as a family enterprise and looking at the assets through an owner’s lens.

“People want to transfer the business to the next generation for many reasons, and not necessarily the right ones,” Pervin says. “I believe in continuity planning, a process of figuring out the next best thing to do with the business assets.”

Filling the gap

It may well be unclear if the upcoming generation is capable of taking on the reins of management, or if they might be able to do the job with some additional education.

In such cases, nonfamily individuals can be brought in for a length of time. “Interim managers can work if there’s a good match between them and those they are mentoring,” says Ira Bryck, president of the Family Business Center of Pioneer Valley, Amherst, Mass. A nonfamily person might well run the business for 10 or 15 years while mentoring the younger people.

One caution: “It’s also important that the personality of the nonfamily leader be compatible with the culture of the family,” says Karofsky. It’s best to proceed slowly, introducing the proposed manager to all of the affected parties. Does the prospective manager understand, and buy into, the vision shared by the family members?

A second caution: “It’s also critical that the nonfamily leader understand the politics of a family business, to avoid having people play against one another,” says Karofsky. “You can’t have one sibling cozying up to the interim manager, for example, [and] in the process, creating conflict with others.”

Start early

Of all the forces that threaten the future of the family enterprise, procrastination is perhaps the most insidious. The job of transition is complex and filled with many tasks and emotions.

“The company needs to devote adequate time to position the next generation,” says Bryck. “That process includes getting family members to grow from operational jobs to leadership positions, assuming they are capable.”

Time must also be sufficient to recruit where necessary, to create professional development plans and to help the senior generation move to roles of significance.

“The transition needs to be an exceedingly cautious, well-played-out scenario,” says Karofsky. “The chances of surviving are greatly enhanced when planning is done sufficiently in advance.”

Given sufficient time and dedication, you can ensure your family enterprise stays afloat when it’s passed to a new generation. Above all, the communication gaps and unstated emotional conflicts need to be resolved in a way that recognizes the interface of family and business systems.

“The biggest reasons for the failure of family businesses are poor leadership, unresolved conflicts and the inability to agree on goals and share a vision,” says Karofsky. “That was true in years past, and it remains true today.”

Perry is a business writer based in New York City. He has written on employment law, finance and marketing for more than 20 years.

 

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